What should my invoice look like? – Digitec Galaxus Partner

Our goal is to settle your invoices on time and with the realization of discounts. However, this only works if the invoices can be processed smoothly.

How do I send my invoices to Digitec Galaxus AG?

Digitec Galaxus AG offers the following delivery methods for invoices, depending on volume and possibilities:

PDF via e-mail
EDI interface

PDF invoices require a simple and free one-time registration with our partner Conextrade. Instructions for this procedure are provided on the following pages. PDF invoices mustn’t be signed, or password protected. The e-mail with the attached PDF(s) must have a subject and text content in order not to be confused with spam.

Regardless of the delivery method, various points regarding the design of your invoice are important. These points are explained in the following sample invoice:

1 Billing address

Regardless of the place of delivery:

Digitec Galaxus AG
Pfingstweidstrasse 60b
CH-8005 Zurich

2 Order number

Our order number is used to identify the corresponding order and must be indicated. Example 11258818.
Collective invoices aren’t allowed; each invoice may only refer to one of Digitec Galaxus AG’s orders. Separate invoices are alowed for partial deliveries.

3 Article numbers

The article number is used to identify the products on the invoice or delivery note and corresponds to the manufacturer number or the article number according to the price list. Please always list the article number separately, without the article description or parts thereof.

4 Discount statement and fees

Divide discounts between the individual invoice items whenever possible. Globally listed invoice discounts cause additional processing work. Recycling and other fees such as vRG and Suisa must be added to the respective items or listed directly after the product as an invoice item. A total of fees at the end of the invoice can’t be processed.

5 Supplier name and address

Complete and unique address of the biller.

6 VAT details

All suppliers with a Swiss VAT obligation must provide the following information on the invoice:

VAT number or company identification number (UID) under which are registered in the Swiss register of taxable persons.
The tax rate applied per item (in the case of multiple tax rates) and the total amount of VAT due.

7 Payment details (ISR (payment slip with reference number), bank)

A valid bank account must be specified in the Configuration Agreement (CFA). If no ISR (payment slip with reference number) is available, the transfer will be made to the bank account specified in the CFA. ISR can only be processed as a PDF invoice if it’s attached at the end of the invoice and in the same document.

IMPORTANT: Before the first order processing, please send us an invoice sample (sensitive areas may be blacked out) for inspection and verification. To do so, simply send the document as a PDF with the note «invoice verification» to accounting@digitecgalaxus.ch.

Version 12.04.2021